Vehicle Inspection Report

The Vehicle Inspection Report (otherwise known as a Pretrip Sheet, Posttrip Sheet or just Posttrip) is a daily log of a particular bus's mechanical condition.

The Vehicle Inspection Report acts as a legal document specifying the issues with a given bus, and how those issues are corrected. Each bus carries its own VIR, and a VIR must be started with each new Pretrip Inspection.

Whenever an issue is discovered with the bus, it should be reported to base and written on the VIR, including a remark and a checkmark in the appropriate boxes.

Opening
When opening, view the previous day's VIR before your inspection. If there is still a white sheet in the bus, see the section below on Counter Signatures. If, however, the previous day's sheet is a yellow receipt page, start a new white VIR on the next page. Make sure to use the divider.

When starting a new VIR, put the Company (UCSD), Location (your route), and your name. Also include the starting mileage and date of post trip (Note: it is assumed that the date of post-trip will be the same date as the pre-trip, so put the date during your pretrip inspection).

Add COLAS to the lined section in the bottom-right corner of the checkmark area. DO NOT put your brake check information in the "remarks" area.

Counter Signatures
When opening, if the previous day's VIR still has its white sheet attached, it probably needs a Counter Signature.

In the middle-left of the sheet, there should be a driver's signature, and to the right of it, a designation of either "Above defects corrected" or "above defects need not be corrected for safe operation of the vehicle." Below these, there should be a mechanic's signature. If there is not a mechanic's signature, call base.

You, the opening driver, must then sign and date the "driver's signature" line immediately below. This merely acknowledges receipt of the bus from garage - sign it even if the problem has not been fixed. Then take the white sheet into base, and begin a new VIR as outlined in the previous subsection.

During Operation
If anything abnormal happens to the bus during operation, note it in the VIR. This includes cosmetic damage to the bus, critical failures, unusual dashboard warning lights, or anything else which is otherwise outside the normal operating parameters for the bus.

Closing
The white page of the VIR should be torn out and given to the dispatcher at the end of the night.

One exception exists: if the bus is going to garage AND there are remarks, leave the white sheet in the bus after you take it to garage.